The Parochial Church council (PCC) of HOLY TRINITY CHURCH WENTWORTH
DATA PRIVACY NOTICE
Introduction: you and your personal data
Personal data is data that relates to a living individual who can be identified from that data. It could include such information as their name, address or telephone number. Identification of the individual can be by the information alone or in conjunction with any other information in as data controller’s possession, or likely to come into such possession. The processing and storage of personal data is governed by the General Data Protection Regulation (the “GDPR).
1.Who are we?
The PCC of Holy Trinity, Wentworth is the “Data Controller” of the personal data that you provide to us. This means that the PCC of Holy Trinity decides how your personal data is processed and for what purposes.
2. How do we process your personal data?
The PCC of Holy Trinity, Wentworth complies with its obligations under the “GDPR” by keeping personal data up to date; by storing it and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
*To administer your records as a member of our church
*To manage your data as our employee or as a volunteer in the organisation
*To maintain our own accounts and financial records (including the processing of Gift Aid claims to HMRC)
*To monitor attendances at our services and midweek groups
*To enable communication and exchange of contact details between those church members who wish to share their details with other church members and parish helpers
*To inform you of news, events, activities and services running at Holy Trinity Church
3. What is the legal basis for processing your personal data?
*We obtain explicit consent from you (the ‘data subject’) so that we can keep you informed about news, events, activities and services and process your Gift Aid donation
*We process your data as a not-for-profit body with a religious aim under the provisos that:
- the processing relates only to members or former members (or those who have regular contact with us in connection with those purposes) and
- there is no disclosure of any data to a third party without your consent
4. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members, or for other purposes connected with the activity of the church. We will only share your data with third parties outside of the parish with your consent.
5. How long do we keep your personal data?
We keep data in accordance with the guidelines as set out in the guide “Keep or Bin: Care of your Parish records” which is available from the Church of England website.
We will maintain your personal data for the whole time you are a member of our organisation, and for some time after you cease to be so, unless you wish your records to be removed immediately. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete your data when it is no longer needed.
We will endeavour not to keep your personal information for longer than we have to for us to fulfil our obligations to you . Where it is not possible for us to delete your data, we will ensure the appropriate security and organisational measures are put in place to protect the use of your data.
6. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-
*The right to request a copy of your personal data which the PCC of Holy Trinity, Wentworth holds about you;
*The right to request that the PCC of Holy Trinity, Wentworth corrects any personal data if it is found to be inaccurate or out of date;
*The right to request your personal data is erased where it is no longer necessary for the PCC of Holy Trinity, Wentworth to retain such data;
*The right to withdraw your consent to the processing at any time;
*The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability), where applicable;
*The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.;
*The right to object to the processing of personal data, where applicable;
*The right to lodge a complaint with the Information Commissioner’s Office.
7. Our Website:
We collect and use the personal data you enter on our website contact form to enable us to respond to your enquiries:- that data is passed to members of the church who are responsible for the option you have chosen.
Payment card details
Wentworth Church will never ask for Credit or Debit Card or financial details on our website and request that you do not enter it on any of the forms, any payments will be processed through a secure, third party site which will be clearly shown before requesting such information.
When you visit our website, we collect your Internet Protocol (“IP”) addresses to track and aggregate non-personal information. For example, we use IP addresses to monitor the regions from which users navigate.
We also collect your IP address when you use our contact form or navigate to an incorrect page on our website. This is part of our security features.
Remember The Risks Whenever You Use The Internet
While we do our best to protect your personal information, we cannot guarantee the security of any information that you transmit to Wentworth Church and you are solely responsible for maintaining the secrecy of your private information such as passwords and account details. In addition, other websites or services that may be accessible through Wentworth Church have separate data and privacy practices independent of us, and therefore we disclaim any responsibility or liability for their policies or actions.
Please contact those vendors and others directly if you have any questions about their privacy policies.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact details
To exercise all relevant rights, queries or complaints please in the first instance contact the Vicar by email on the church website: www.wentworthchurch.com
You can contact the Information Commissioners Office on 0303 123 1113 or via email: https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, The right to lodge a complaint with the Information Commissioners Office, Wilmslow, Cheshire SK9 5AF
10. Our Data Consent Form
You can obtain a copy of our consent form below:
Please note, in order to download the form, you may need Adobe Reader or alternative PDF software